Trip Sheet - Print settlement
Trip Sheet - Print reports
Starting with version IV the driver
settlement reports are highly customizable. The driver now can select
any number of trips to be included on the reports. Instead of
submitting different settlements for separate trips the driver now
can print out a single settlement report that includes any of the selected expenses as well as optionally add the fuel stop list, the mileage
report and the pickup / delivery stop report.
To compile the report the driver clicks
on the "Print Trip Sheet and Settlement report" button and this
window will appear:
Across the top there are three tables.
From left to right the first table shows the available trips. The
trip loaded in to the Trip Sheets screens is selected by default. In
addition the driver may select any additional trips. On the example
illustrated here you see two trips selected. Those trips took one
week to run and this driver gets paid every week on Tuesday. The
complete combined report for these trips: (To see the actual print out please [click here])
Text only version:
Company: B & S Trucking
Driver: John Doe. Truck #170 Trailer #711
Owner Operator
TOTAL TRIP PAY:.......................................$3,162.00
__________________________________________________________________________________________________
Miscellaneous Expenses:
Truck Wash $0,087.50
Supplies $0,124.90
Supplies $0,029.99
Food $0,009.21
Supplies $0,061.72
__________________________________________________________________________________________________
Total Miscellaneous Expenses.........................-$0,313.32
Payroll deductions:
Escrow $0,070.00
Maintenance $0,150.00
Trailer Payment $0,254.41
Truck Payment $0,592.24
__________________________________________________________________________________________________
Total Payroll Deductions.............................-$1,066.65
Total Services:......................................-$0,011.50
Total Lumping:.......................................-$0,210.00
Total Truck fuel:....................................-$1,160.37
Total Trailer fuel:..................................-$0,037.44
==================================================================================================
ON PAYCHECK:......................................... $2,095.35
PROFIT:.............................................. $0,362.72
STOPS - TRIP 12910-back
#| Type | Customer | City | ST | Lumping | Trip Number
-+----------+----------------------------------------+---------------+----+----------+------------
1 Pickup Apio, Inc (Guadalupe, CA) Guadalupe CA 0.0 12910-back
2 Pickup Davalan Sales (Los Angeles CA) Los Angeles CA 0.0 12910-back
3 Pickup Melissa's Vernon CA 0.0 12910-back
4 Pickup Index Fresh (Bloomington CA) Bloomington CA 0.0 12910-back
5 Delivery Acme Distribution (Aurora CO) Aurora CO 0.0 12910-back
6 Delivery Nash Finch (Fargo ND) CA 110.0 12910-back
7 Delivery Nash Finch (St. Cloud, MN) MN 100.0 12910-back
Reimbursable lumper fee: $0,210.00
FUEL - TRIP 12910-back
| Date | State | Location | Vendor | Gallons | Total price | Reefer Fuel | Total Price |
-+---------+---------+--------------+---------------+---------+-------------+-------------+-------------+
8/1/2007 AZ Winslow Flying J 210.71 $0,625.61 12.61 $0,037.44
8/1/2007 NE North Platte Flying J 178.31 $0,534.76 0 $0,000.00
MILES - TRIP 12910-back
Date | State | Start | End | In state | Roads
--------+-------+---------+---------+-----------+--------------------------------------------------
8/1/2007 CA 142,305 142,708 403
8/1/2007 AZ 142,708 143,154 446
8/1/2007 NM 143,154 143,541 387
8/1/2007 CO 143,541 143,974 433
8/1/2007 NE 143,974 144,365 391
8/1/2007 SD 144,365 144,618 253
8/1/2007 ND 144,618 144,692 74
8/1/2007 MN 144,692 144,858 166
__________________________________________
Total Miles 2,553
Report produced with Nautilus IV © www.largosoftware.com
If the driver wishes to not include the
financial information the driver has to remove the tick from the
“Include financial data” check box, this will remove all
financial information from the print out. By using the check boxes in
the green area the driver can tell the software to include or not
include The financial data, state mileages, stops, or fuel stops.
In addition the financial data can be
customized by removing ticks from the check boxes next to a
particular expense the driver does not want to show on the print out.
Removing the tick from any of the expenses will cause that expense be
removed from the calculation of the totals as well as not to be
displayed on the print out.
IMPORTANT NOTE:
There is one thing to keep in mind when you run the settlement.
These are trip settlements and display all the expenses and income
associated with the selected trips. The total may very from the
statistics pulled on the [Tax data report] panel because the tax data
work of DATES not trips to make your tax report as accurate as
possible. Here is an example of a situation when this may occur:
The totals for the two trips on the settlement report is $320.00
these are miscellaneous expenses for both trips in the settlement.
The trips are dispatched respectively on December 28 2007 and
December 30 2007. The expenses on the second trip occurred on January
02 2008. If you run stats on [Tax Data screen] from 12/28/2007 to
12/31/2007 the expenses that dated on 01/01/2008 will not be included
in the tax stats since they fall outside of the time frame selected,
the trip settlement however ignores dates and shows you what happened
(financially) on the trip itself.
| 
